How to approve a purchase requisition

1. Go to purchasing, click purchase requisition

2. Choose Purchase order that needs an approval, or you can get a notification for purchase order requisition approval at the upper left beside the SystemSIA logo.

3. Check the requisition. Once the requisition is okay, you can change the status of the items (refer to the status list below) and click Convert to PO button. You may now proceed to Purchase Orders.

The Purchase Request has 4 statuses:

Pending – unresolved item

Submitted – submitted for approval if there are approvers 

Note: If you have not encoded approvers yet, kindly follow the instructions on How to set up an approver.

Approved – approved items will be included in the Purchase Order

Disapproved – not approved

Note: One Purchase Request with different suppliers will be separated into different POs per supplier.

Create an approver

For the security and correctness of every order, approvers can be assigned to users of the system.

1. On the Maintenance, click Approvers, and click Add button.

2.Select a staff or user who will be the approver.

3. Select in which order the approver needs to approve the transaction.

4. Choose what transaction needs to be approved then click Save.


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